On/Off Privacy Statement
Nederlands / English
Privacy Statement On/Off app
Imec VZW, with registered offices at Kapeldreef 75, 3001 Leuven acts as a controller of your personal data to be able to provide you the service of the On/Off application. We collect and process your personal data so that you are able to use the application, to improve our services and to be able to provide technical support when required.
Regarding the research project you are participating in, Imec VZW processes your personal data on behalf UGent, who recommended you this application (the controller). Imec VZW acts as a processor on behalf of the controller, to enrol you in the application, to transfer the personal data collected via the application to the controller, and to perform analyses or store your personal data for the research project.
For more information about the processing of your personal data in the research project, we refer you to UGent.
- What data is collected?
You can register for On/Off with your personal participation code and a chosen password. You will receive the participation code from the responsible researchers from UGent. Only when you have a valid participation code, you will be able to register as a user for the On/Off application. You do not have to share your name, email address or other contact information to register for the On/Off application.
As a On/Off-user, the application will collect and process:
- your answers to questions about your wellbeing, which are sent to you via the application.
- some demographic information, such as sex, age and your level of employment to be able to research connections between these indicators and wellbeing.
- smartphone usage (usage data), including:
- The names of the apps you open on your smartphone
- When and for how long you use the apps
- Receipt of messages (or notifications). The contents of these messages will not be recorded, but rather the name of the app that sends the notification
- How notifications were removed (tapped or swiped away)
- Your type of smartphone
- Whether keyboard was activated
The app does NOT keep track of the CONTENT of your usage and, therefore, does not know:
- The internet addresses, browser activity, or URLs you visit
- What you do within an app
- The contents of messages, e-mails, diary, notifications, or other content
- Images, photographs, videos, sound recordings, or any other content
- Who will have access to your personal data?
Researchers of the UGent will have access to your personal data for the execution of the research project and researchers of Imec will have access to your personal data to be able to provide you the service of the On/Off application.
Your personal data will be pseudonymized as soon as possible, for example by aggregation. The aggregated data will only be used for scientific purposes. Your data will not be shared with third parties, unless they are completely anonymous, and this will also only happen for scientific research or publication.
- Technical and organizational measures and retention period
Imec has taken appropriate technical and organizational measures, which are incorporated in internal information security documents, to protect your personal data.
Your personal data will be stored in our database for the duration of the project. The data will be stored for five years. The data will always be at least pseudonymised and processed at a high level of aggregation, making it reasonably impossible to identify individual persons in the publications. Your data will be anonymized after five years.
- Your rights
Of course, your use of the application will be voluntary. You are entitled to terminate your cooperation at any time, without having to give a reason for this. You can do this easily by (1) switching off the app by tapping on the slider next to ‘Keep track of Smartphone use’ or (2) deleting the app. Deleting the app will also remove your unique user-ID, which is linked to your device. Deleting the app does not mean that the user data already collected is automatically removed.
Moreover, you may expressly ask us to be able to view the personal data we have collected from you or to have them corrected or erased. This can be done through a simple written request (email@example.com), after which we will process your request without unreasonable delay.
You are always entitled to access your personal data at any time. You can easily do this sending a request by e-mail to firstname.lastname@example.org. You can also ask for your personal data to be erased from the files.
If you have any questions or comments, please contact us by e-mail at email@example.com.
If you have a complaint about the processing of your personal data by On/Off, you can contact the Data Protection Officer of imec at firstname.lastname@example.org). If you are not satisfied with our answer, you can file a complaint with the competent data protection authority, namely the Belgian Data Protection Authority and / or the Flemish Supervisory Committee.
This privacy statement may be revised to comply with applicable legislation. We will announce any revisions to this statement via the app and make the amended statement available.
For more information about how Imec VZW deals with personal data, please click here.
For that reason, we have compiled this brief summary, which provides you with the necessary information and everything you need to know, presented in a nutshell!
First and foremost, what is the On/Off app?
- Ghent University and imec have joined forces to create the On/Off app. The app is a research tool that allows researchers to collect two data types from research participants who have consented to participate in the research: survey data and smartphone log data.
When can you use the App?
- You must also indicate that you have understood our Privacy Statement. The Personal Data you share with us will always remain your property and will only be used by Ghent University and imec in accordance with the Privacy Statement. For more information on this subject, we would invite you to read our Privacy Statement.
- To use the App, you must be 18 or older.
- There is no charge for using the App.
How can you use the App?
- You may only use the App for the purpose it was originally intended and together with us, you are responsible for maintaining the confidentiality of your own use.
- As long as you use the App, you may only use it for private purposes.
- For technical support, please send us an e-mail on email@example.com.
Also important to know:
- While Ghent University and imec will always remain the owners of the App and all related intellectual property rights, you will always remain the owner of your own Data.
- Ghent University and imec are not liable for any use of the App, except in the case of an intentional error on our part.
This App has been developed by the University of Ghent, public institution with legal personality, with registered office at 9000 Ghent, Sint-Pietersnieuwstraat 25 and company number 0248.015.142 (hereinafter referred to as "UGent") in collaboration with Interuniversitair Micro-Electronica Centrum VZW, with registered offices at 3001 Leuven, Kapeldreef 75 and company number BE 0425.260.668 (hereinafter referred to as “imec”).
User: The person who registers through the App and intends to use the App.
Health Data: this includes information about the User's subjective health status (SG). Your subjective health data includes information about your well-being as you describe it while using the App.
User Data: These are Data about the actions you perform as a User with the App, such as opening and closing the App, how often and at what times you perform these actions, more specifically which apps you open and close, which notifications you receive, and when you receive them.
Functional Data: These include the type of device, the language setting of your device's operating system (e.g. Be-NL or Be-Fr), the store in which you downloaded and installed the App, together with its version name (Android) and bundle (iOS), the time (in milliseconds) when you first opened the App and the duration of use of the App, rounded up to the next hour, as well as the country where the User is staying.
Personal Data: Any Data collected through the App that contains information about an identified or identifiable natural person. This App only processes pseudonymised personal data.
Cookies: Functional and behavioural cookies are used to determine whether you are experiencing problems using the App, possibly due to a bug. These behavioural cookies are only used to support the User in using the App in case there is a bug in the App. We will only use the behavioural cookies if you have given your explicit permission to do so in the cookie banner.
Data: All Data accessible through the App, including User Data, Health Data and Functional Data.
Equipment: The (peripheral) equipment, including a smartphone or tablet with which the User uses the App, including the associated operating system.
Controller: Ghent University
Processor: imec VZW
- Applicability and changes
Moreover, UGent has the right to modify the App, amend or delete Data, limit the use of the App or deny access to the App in whole or in part, temporarily or permanently.
- Licence Application
Neither you nor any third party shall under any circumstances:
(a) decompile, disassemble or reverse-engineer the software in any other way, or attempt to reconstruct or discover the source code, underlying ideas, algorithms, file formats or programming interfaces of the App in any way;
(d) alter, remove or render illegible any product identification, proprietary information, copyright notices, digital watermarks or other notice in or on the App;
(e) modify, adapt or alter any part of the App, create a derivative work of any part of the App or incorporate the App into, or with, any other software, except to the extent expressly permitted in writing by us;
- f) grant yourself unauthorised access to other Users' accounts or to our IT infrastructure or structure in order to access or use the App to perform or promote illegal activities;
- g) use the App to generate unsolicited e-mail advertisements or spam;
- h) use an automatic, electronic or manual high-volume process to access, search or collect information about the App (including, and not limited to, robots, spiders or scripts);
(i) pretend you are any other person or entity;
(j) intentionally distribute worms, Trojan horses, corrupt files, or other destructive or deceptive elements, or use the App for any unlawful, invasive, infringing, defamatory, or fraudulent purpose;
(k) remove or otherwise circumvent technical and other protective measures in the App.
By creating or otherwise transferring any information or Data through the App and without prejudice to the provisions of our Privacy Statement, you grant us a non-exclusive, royalty-free, worldwide, sub-licensable and transferable licence to use, copy, store, modify, transmit and display the Data to the extent necessary to supplement and update the App.
UGent and imec have the right to terminate the licence referred to in paragraph 1 of this article at any time and thereby deny you use of the App.
You will be informed of this by UGent and/or imec in an appropriate manner.
- Use of the App
The purpose of this App is to generate accurate and up-to-date data about smartphone use and subjective well-being to generate scientific evidence that may serve as the basis for future policy choices and may aid individuals in increasing their digital well-being.
Under no circumstances and at no time will your Data be used or linked to other data for individual monitoring or enforcement purposes.
Use of the App is strictly personal and at your own expense and risk only. The App is intended for private and individual use only. The App may not be used for commercial or business purposes. The App is intended for Users in Belgium only. Although access from outside Belgium is possible, the App is not intended for such use and these Users also access the App at their own risk.
You are solely responsible for the correct and careful use of the App and you must refrain from any unauthorised and careless use of it. In particular, this means:
(a) that you enter the Data truthfully;
(b) that you do not use the App for acts and/or conduct that is contrary to applicable laws or regulations, good morals, public order, or the rights of third parties. Under no circumstances is it permitted to add Data, documents or files to the App that have illegal or offensive content or (otherwise) infringe the privacy of third parties.
(c) that you do not use the App in such a way that its (correct) functioning is prevented, security is breached or damage is caused to UGent, imec, the App or third parties.
(d) that you do not disseminate computer viruses via the App or otherwise interfere with devices or systems of UGent, imec or other Users of the App.
You agree to notify us immediately in the event of any unauthorised use of the App or any other breach of security. We cannot be held liable for any loss or damage resulting from failure to comply with the above requirements.
When you share messages referring to the App, UGent and imec have the right to use these. This applies, among other things, to articles, text messages or tweets.
It is up to you to look after the necessary hardware and software, peripherals and (internet) connections at your own expense to enable access to, and use of, the App and the User Account. As a User, you cannot claim any compensation for the use of the Data by UGent.
You will provide UGent and imec with all cooperation that can reasonably be expected of you in performing maintenance work on the App.
The use of the App may be terminated by you at any time by uninstalling it (See: "Termination and deactivation of the App").
- Registration and age
To use the App, you need to go through an onboarding flow. In this flow, you must truthfully enter the information requested by UGent. Any changes to Data should be made immediately via the App.
UGent does not charge for the use of the App. The User bears the costs of the purchase and use of the Equipment and connections (mobile and/or wireless internet) required for the use of the services via the App.
UGent and imec work hard to make the App optimally available and accessible. They make no guarantees as to the originality, completeness, accuracy, suitability, availability and/or accessibility of the App and/or the Data.
UGent and imec do not warrant that the App or any part thereof will operate without interruption, errors, computer viruses or defects, or that (all) errors and defects can and will be corrected (at all times). UGent and imec do not guarantee the (undisturbed) functioning of telecommunication connections and do not accept any liability for the consequences of any incompleteness and/or inaccuracy in the Data accessed via the App.
UGent and imec shall reasonably ensure that the App is adequately protected according to the state-of-the-art (See: "Privacy Statement - Technical and organisational measures and retention period"). This does not affect your own responsibility to adequately secure your systems, Data and other - sensitive or non-sensitive - information.
All warranties, conditions and statements implied otherwise by applicable law with respect to the App are excluded and rejected as far as this is permitted by law. In particular, UGent and imec do not warrant under any circumstances: (a) the complete, correct and undamaged Data transmission; (b) the undisturbed and/or uninterrupted use of the App and of the Data accessed via the App; (c) the (complete) reliability of the App and of the Data accessed via the App; (d) the incorruptibility of the App.
UGent and imec do not guarantee that (a) Peripheral Equipment that can be connected through the App functions fully and/or correctly and/or without error; and that (b) Data that are communicated to the App - connected via peripheral Equipment – are communicated fully and/or correctly and/or without error.
UGent and imec are entitled to make use of the services of third parties in the performance of their services, in any manner whatsoever.
UGent and imec are not liable for any loss, damage and/or costs incurred by you or third parties, for whatever reason, as a result of the use, misuse, impossibility and/or unsuitability of the use of the App and the Data accessed via the App, unless the loss, damage and/or costs in question have been caused by a deliberate error on the part of UGent and/or imec.
UGent and imec cannot be held liable for any failure or delay in the performance of obligations in relation to the App if such a delay or failure is due to causes beyond our control, including, but not limited to, force majeure, war, strikes, lockouts, riots, epidemics, fire, communication line failures, power outages, earthquakes, other disasters, unauthorised access to our information technology systems by third parties or for any other reason where failure to comply is beyond our reasonable control.
The App may contain banners and links to external internet pages. UGent and imec are not liable for the use, content or (non-)functioning of these (external) internet pages and accept no liability for this. UGent and imec are not responsible for your Personal Data being processed on these (external) internet pages.
- Transfer of rights and obligations
- Termination and deactivation of App
UGent, imec and the User may terminate the use of, or the right to use, the App with immediate effect at any time and without giving reasons.
You may terminate the use of the App yourself by (1) disabling the App by selecting the 'deactivate all features' option in the settings of the App or (2) deleting the App, in which case the Data of the relevant User will also be deleted automatically.
- Applicable Law and Disputes
All disputes arising out of, or relating to, the use of the App and the relationship between the parties and whether or not these are considered as contractual claims shall be exclusively governed by, and settled in accordance with, Belgian law.
The Courts of East Flanders, Ghent Section shall have exclusive jurisdiction to hear any dispute arising out of the interpretation or implementation of this Privacy Statement.
- Other provisions
Should you have any questions and/or remarks, please do not hesitate to contact us via firstname.lastname@example.org.
If you have any questions or comments, please contact us by e-mail at email@example.com or mail to imec-mict-UGent, for the attention of mobileDNA, Miriam Makebaplein 1, 9000 Ghent.
If you have a complaint about the processing of your personal data by mobileDNA, you can contact the Data Protection Officer of imec-mict at firstname.lastname@example.org). If you are not satisfied with our answer, you can file a complaint with the competent data protection authority, namely the Belgian Data Protection Authority and / or the Flemish Supervisory Committee.
This privacy statement may be revised to comply with applicable legislation. We will announce any revisions to this statement via the app and make the amended statement available.